EstateTagSale keeps every item, every price change and every sale day transaction in one catalog from setup Monday through cleanout Sunday night. When the sale closes, the settlement statement is already itemized, netted and ready to send.
Lot 214
You can price a china cabinet in eight seconds. What costs you is the second pass, the sticker that fell off the lamp, and the four hours you spend rebuilding a settlement from a shoebox of receipts.
The sticker says 45, the pricing sheet says 65, and the buyer is standing there with cash. Somebody has to decide in front of a line, and the family never hears about the twenty that walked.
Roughly $600 per sale in silent leakageHalf off day starts and nobody is certain which categories were held back at full price. Your crew improvises at the register table and the jewelry case takes the hit.
4 to 7 points of gross marginCash box, card reader, two Venmo transfers and a hold for the buyer coming back Monday. The tape does not match the deposit and you find the gap on Tuesday night.
3 to 5 hours of unpaid reconciliationYou send a one page total and the executor asks what happened to the Hummels. Without an itemized record the conversation turns into a defense instead of a handoff.
One referral lost per contested saleThe workflow follows the way you already stage a sale. Nothing here asks you to work backward from an accounting screen.
Walk the rooms with a phone, photograph the item, set a price and print or write the tag number. Furniture, smalls, jewelry and box lots each carry their own category and reserve.
Friday full price, Saturday twenty five percent, Sunday half, with categories you exclude by name. Every tag inherits the rule, so the crew never has to guess at the table.
Scan or type the tag number, take cash, card or a split payment, and apply the day's discount automatically. Holds, deposits and buyer pickup slots stay attached to the item.
Gross by category, your commission, advertising and dumpster costs deducted line by line, and the net owed to the estate. Export the PDF, email the executor, keep the copy.
Every screen exists because an estate sale owner asked for it during a real sale week. Nothing in here was borrowed from a retail point of sale.
Numbers are issued by room or by crew member, so two taggers working opposite ends of the house cannot hand out the same number. Reprint a lost tag and the original price comes back with it.
Set the discount curve for the whole sale and then carve out jewelry, tools or anything under contract at full price. The register screen shows today's price and the original side by side.
Every sold lot appears with its tag number, category, asking price and final price, then commission and expenses net out at the bottom. The executor sees the arithmetic instead of trusting a total.
Two or three register stations run off the same catalog, so the front porch table and the garage table never sell the same lot twice. Split tender, sales tax and buyer notes are handled at the point of sale.
Mark the dining set held with a deposit, attach the buyer's phone number and the pickup window, and it drops off the sale floor immediately. Anything not collected by your deadline releases back automatically.
The signed contract, the commission rate, the insurance certificate and the crew hours all live on the sale, not in a folder on your desktop. Pull last year's file when the same family calls about the lake house.
A tagger should not be looking at commission math, and the person running the register should not be able to rewrite a price without leaving a trace.
Photograph, categorize, price, done. Their number block is assigned when they start, so a second tagger in the basement cannot duplicate a lot number from the upstairs bedrooms.
Trained in about one houseSees today's price, the original price and whether the item is held back from the markdown. Price overrides are allowed, recorded with a name and a time, and shown to you at close.
Every override on the recordWatches gross by category from your phone while you are still on the porch, then closes the sale, applies expenses and releases the settlement to the family.
Close from anywhereThe pricing spreadsheet, the paper tag book, the calculator tape from the cash box, the group text about which categories are held at full price, and the Sunday night session where you rebuild a settlement from memory.
It does not appraise for you, it does not list to an auction platform, and it does not process the card payment itself. You keep your appraiser, your advertising and your processor, and the catalog stays the single record of the house.
These are averages pulled from 268 companies with at least twelve sales on the system. Nothing here comes from a single flattering account.
Photographing and pricing in one pass removes the second walkthrough with a clipboard. A three bedroom ranch that took eleven crew hours now takes closer to seven and a half.
Held categories stop getting marked down by accident, mispriced smalls get caught before the doors open, and unpaid holds are chased instead of forgotten.
The register already recorded every tag, so closing is a review rather than a rebuild. Owners who used to spend a full Monday now finish the settlement before lunch.
Probate attorneys and trust officers pass along companies whose paperwork survives review. An itemized statement with tag numbers is the document they want in the file.
Three companies, three very different markets, the same complaint about settlement paperwork before they switched.
The first thing I noticed was that my Sunday half off day stopped being an argument. The tablet already knows the jewelry case is excluded, so my register lead is not calling me across the house every four minutes.
I had an executor in Scottsdale who wanted to know what every single piece of Fenton glass brought. I emailed the itemized statement that night with the tag numbers on it. He hired me for his mother's condo six weeks later.
We run two crews most weekends and the tag numbers used to overlap constantly. That has not happened once since March. Closing out a sale takes me about twenty minutes now instead of most of a day.
Unlimited sales, unlimited lots and unlimited settlement statements on every plan. You are paying for the number of people tagging and checking out at once, nothing else.
$49
per month, billed monthly
$109
per month, billed monthly
$219
per month, billed monthly
Unlimited lots, unlimited photographs, the full markdown engine, the itemized settlement statement, offsite nightly backups and export of everything you have entered. We do not gate the settlement statement behind a higher tier, because it is the reason the software exists.
Move up before a large multi house weekend and back down in February. Changes take effect the same day and the next invoice is prorated to the day, so a busy October does not lock you into a bigger plan through the winter.
Each plan bills once a month in US dollars, and you can end it whenever you like from your account settings. No setup fee, no per sale commission, no percentage of your gross.
Yes. One Crew is $49 per month, Company is $109 per month and Multi Crew is $219 per month, and that is the whole bill. We do not take a percentage of your gross, we do not charge per sale, and we do not add a fee per lot cataloged. A company running forty houses a year pays exactly what a company running twelve pays on the same plan.
Most owners catalog their first house the same afternoon they sign up. Setup means entering your company name, your commission rate, your default markdown curve and the crew members who will be tagging. We walk you through it live in about forty minutes if you want company on the first pass. The people who struggle are the ones who try to import three years of old sales first, so start with the house in front of you.
The catalog, the photos and the settlement statement stay in your account for as long as you keep the subscription, because estates get reopened and attorneys ask questions two years later. Data is encrypted in transit and at rest and backed up offsite every night. We never sell, rent or mine your buyer lists, and no advertising network sees any of it. If you close your account you can export everything first, and we delete your records within thirty days of the request.
The register records a card sale against the tag whether you swipe on Square, Clover or a terminal from your bank, so you keep the processor and the rates you already negotiated. At close you export a CSV or a QuickBooks ready file with gross by category, sales tax collected and your commission separated out. Bookkeepers generally stop asking questions after the first month because the categories match what they already use.
You can cancel from your account settings at any time and you will not be billed again after that. Nothing is signed for a term, nothing is charged to close the account, and no notice is owed before the next sale weekend. Plenty of owners in cold markets pause over January and February and come back in March, and their catalogs and past settlements are waiting exactly as they left them. Moving between the three plans takes effect the same day and the next invoice is prorated.
It matters less than you would expect. Tagging and register keep working on a tablet or phone when the connection drops in a basement or a brick farmhouse, and everything syncs as soon as a signal returns. The tagging screen is four fields: photo, category, description, price. We have trained plenty of crew members in their sixties who had never used a tablet, and the usual learning curve is one house.
Field notes on pricing a whole house, holding a markdown ladder and settling with a family, written for owners who work every weekend.
A room by room pricing sequence that keeps taggers moving, sets research aside for the twenty items that deserve it, and gets the house shelf ready before preview day.
Commission protects your cash and shares the upside. A buyout ends the relationship at the door and puts every risk on you. Here is how the two deals actually compare on a real house.
Most states treat a professionally run estate sale as retail, not a garage sale. What the occasional sale exemption covers, why the operator usually holds the permit, and how remittance works.
Tell us about the house you are dreading and we will walk you through how it would be cataloged, marked down and settled. Half an hour on a shared screen, walking a real catalog and settlement, not a slide deck.
We answer every enquiry within one business day, usually the same morning. If a form is not your preference, write to jimenezjulien42@gmail.com and you will reach the same inbox.